Backup Zoom Recordings to YouTube

October 1st, 2025, the California Community Colleges Chancellor’s Office will (via TechConnect) begin enforcing a new policy to address the rapid growth and cost of Zoom recording storage.  On October 1st, all Zoom recordings created before July 31, 2024 will be deleted from user accounts, and new recordings will only be saved for one year.  Deleted recordings will be stored in the Zoom “trash” folder for 30 days, during which time they can be retrieved.  However, after this grace period, recordings will be permanently removed and inaccessible.

To save and share recordings for longer than one year, the Cabrillo IT Department recommends using our Google Workspace YouTube platform.  It is free and has no upload limit unlike our Google Drive.  If you choose to backup to YouTube you can also make the videos private, which also allows for sharing with a specified user group, or unlisted, which makes them available to anyone with the link. 

How to Download Zoom Recordings

  1. Login to Zoom online at https://cabrillo.zoom.us with your Google Account
  2. Click on the Recordings Page in the navigation on the left.
  3. To download recordings: 
    1. For each recording you want to save, click the three dots on the left of the recording.
    2. Click “Download Files”. 
    3. Note: 2 files will download for each recording, a full video file and an audio only file. 

Uploaded Image (Thumbnail)

How to Create Your YouTube Channel

  1. Go to: https://youtube.com 
  2. Make sure you are signed in with your cabrillo.edu account. 
  3. Click the Create button and then select “Upload Video.” You will be asked to create your Channel. 

Uploaded Image (Thumbnail)

  1. Add your name and create your handle as you want it to appear (i.e. @your-name)
  2. Please note, if you are uploading videos longer than 15 minutes you must first verify your YouTube account by following these steps. 

How to Upload Recording to YouTube
NOTE: In order to upload you need a YouTube channel. See above section for instructions on creating a channel.

Follow the official documentation to upload to YouTube:
https://support.google.com/youtube/answer/57407?hl=en&co=GENIE.Platform%3DDesktop

How to Make YouTube Video Private
Follow the official documentation to make your videos private:
https://support.google.com/youtube/answer/157177?hl=en&co=GENIE.Platform%3DDesktop

Instructions modified from original content created and generously shared by our counterparts at the Santa Cruz County Office of Education.

 

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