Adobe Acrobat Sign

As part of our Adobe enterprise license agreement, the District has access to a number of Adobe Acrobat Sign licenses, some of which will be automatically provisioned to several user groups, with the remainder made available upon request. 

  • What does it do?
    • Acrobat Sign enables you to easily add digital signature blocks to PDF documents, then routes those files to recipients for their approval and/or signature.  The process is tracked via a web portal, making it easier to identify where a product is in routing, and to retrieve previously signed documents.
    • Digitally signed documents are "locked" and cannot be edited after being signed.
  • Who has access to it?
    • Employees receiving access will be receiving notification directly. 
    • We don’t have quite enough licenses for every employee, but should have enough for everyone who wants to use the tool.  Note that recipients (signers) do not need a license – only those sending the file out for review/signature.  This means you can also send documents to people outside the cabrillo.edu for their digital signature.
  • How to access it?
    • To access Adobe Sign, either visit the site directly or log in to your Okta dashboard and select the Adobe Acrobat Sign tile, and click “Continue with Google.”
  • How to use it?
    • Adobe has some helpful tutorial videos about Acrobat Sign.  
    • Acrobat Sign is not the right tool for every job, and should not be used to replace other existing workflow processes unless approved by that process owner.
    • At this time, digitally signed files must be "flattened" before they are uploaded to the BSO Portal. To do this:
      • Either open the file in Chrome directly from an email or Google Drive folder, or in Windows Explorer, right-click the file, select Open With --> Google Chrome.  Click the Print icon in the top right corner, change the Destination to "Save as PDF" and click the Save button. 
    • If you would like to add additional documents to accompany a locked, digitally signed PDF, consider creating a PDF Portfolio, which also allows you to add other document types, such as Word documents and pictures.
    • If you would like to add additional signatures to a digitally signed PDF, just click the Send tab in Acrobat Sign and re-route the document for the new signature.  This will retain the old digital signatures.
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