SARS Trak Admin - The 'Students Currently Checked-In' Menu

Tags SARS

About

Use the Students Currently Checked-In menu to get a real-time listing of students visiting a lab or center along with the reason for their visit. In addition, SARS Trak Admin users can assign tutors and curate the list of checked-in students.


Accessing the Students Currently Checked-In Menu

Step 1: Launch the TRAK Admin Application

Launch the SARS Trak Admin Application. For assistance in launching, see: SARS Trak Admin - Launching the program

Step 2: Launch the Students Currently Checked-In Menu

Launching the SARS Trak Admin feature: Students Currently Checked In

At the SARS Trak Admin main menu, click the Manual Entry menu and select the option 'Students currently checked-in'.

The students currently checked-in tool

The Students currently checked-in window will now launch


Components of the Menu

The SARS Trak Admin Students Currently Checked In Menu

There are three areas of the menu:

  1. The student list: Contains student name, check-in time, the button they selected at the SARS Trak kiosk, the courses and/or reasons they selected (comma delimited) and the tutor currently assigned to the student.
  2. The application: The application can be thought of as the lab or center. Users will only have access to applications that have been defined in their user account.
  3. User buttons:
    • Assign/Re-Assign: Allows for the assignment and reassignment of tutors to students. Click here to see how to assign and re-assign tutors.
    • Refresh: Manually refreshes the list of students currently checked-in.
    • Checkout: Ends the student's visit. Can be used if a student forgets to sign out or requires assistance signing-out.
    • Delete: Delete's the student's current visit from the system. Any recorded time or reasons from that visit will be permanently expunged.

Active Student Session Management

Using the Checkout Button

The checkout prompt

The Checkout button has the same behavior as a student checking themselves out through the SARS kiosk, their session time is ended and recorded to the SARS database. To use: select the desired student from the list and click Checkout, a confirmation prompt will appear for the action.

Using the Delete Button

The delete prompt

The Delete button removes the student's current visit from the SARS database. To use: select the desired student from the list and click Delete, a confirmation prompt will appear for the action.

Using the Assign/Re-Assign button

The re-assign prompt, showing tutors

For labs using SARS Trak to manage tutors, the Assign/Re-Assign button can be used to assign a tutor to one or more students for the duration of their visit. To use: select the desired student from the list and click Assign/Re-Assign, a list of tutors assigned to that lab will appear. Select the tutor and click Ok.

The students currently checked in menu, showing tutor assignment

The tutor's username will appear alongside the student's visit in the Tutor column, indicating a tutor has been assigned to the visit.

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Details

Article ID: 61250
Created
Sun 8/26/18 5:45 PM
Modified
Sun 8/26/18 11:15 PM