Microsoft OneDrive Use (Windows)

1. Click on the “File Explorer” icon in your taskbar.
   

2. Select the “OneDrive” folder on the left-hand side.
   

3. Enter your full @cabrillo.edu email address and click “Sign in”.
   

   • If you are prompted to choose between "Personal" or "Work or School", select "Work or School".

4. Sign in with Okta (if you are already signed into Okta in the same browser window, you will be signed in automatically).
   

5. If you see a screen saying "Stay signed in to all your apps", click "OK".

   

6. From the “Your OneDrive Folder” screen, click “Next.”
   

7. Click “Next” on the “Get to Know Your OneDrive” page.
   

8. Click “Next” on the “Share Files and Folders” page.
   

9. Click “Next” on the “All your files, ready and on-demand” section.
   

10. Click “Later” on the “Get the mobile app” prompt.
    

11. Click “Open my OneDrive folder.”
     

12. You may notice a refresh icon on the folders under the OneDrive folder; this is normal and will change once they have been synced to your OneDrive.

Reference Information 

• Microsoft documentation:
  • OneDrive - Help & Learning
  • Sync with OneDrive
  • Files in OneDrive
  • Sync Files with OneDrive (Windows)
  • Sync Files with OneDrive (Mac)
  • Find lost or missing files in OneDrive
  • Fix OneDrive sync problems - Microsoft Support

FAQ / Tips

• Tip: Ensure you do not sync any shortcuts leading to network drives. It will sync the actual file and you'll quickly run out of storage space. 
• How much storage do I have? 
  • Each user is allocated 100GB of storage in OneDrive.
• What will happen if I try to upload more than my allocated amount of storage? 
  • OneDrive will refuse any new uploads.
• If I switch from Mac to PC or PC to Mac, will my files still save?
  • Files synchronized from both a PC and a Mac will be available to an end-user that switches between both devices. However, they may only be available via the OneDrive web portal due to file/folder discrepancies between macOS and Windows.